Application Requirements

Credit Checklist for Mainstream Loans Facilities

Customer Facility Application Letter (on official company letter head)
Customers Resolution to borrow, articles & memorandum of association, certificate of incorporation
Customers Feasibility report/business plan (business plan guide/outline is available on the website)
A copy of each of the last 2 years audited/draft accounts (from an ICPAU/BOU listed audit firm) (where applicable)
Cashflow projections and projected financial statements (Income Statement, Balance Sheet). These should be for both existing business and start-ups
Bank statement for the last twelve months
Loan statements for all existing loans, if applicable, including copies of loan offer letters or agreements from other financial institutions (where applicable)
Security for the proposed loan, including current valuations of the assets and any encumbrances, if applicable
Credit Reference Bureau Report of the company & all its shareholders/directors (where applicable)
Current & historical off taker agreements/purchase agreements where significant sales are on credit or under contract, including Pro-forma invoices accompanied by profiles of the proposed suppliers
Proof of NSSF compliance (where applicable)
KYC Documents (Lawyers practicing Certificates, Trading license, Operating licenses, and latest Returns of Directors and Shareholders (if applicable)
Profiles of Directors & key technical personnel
Tax Clearance Certificate
PAYE records in some cases
Proof of membership with relevant bodies like Hotels owners Association, medical council, institute of professional engineers
Proof of approvals/ clearance from other regulatory bodies and state agencies like Ministry of Education and Sports, Ministry of Agriculture Animal Industry and Fisheries, Uganda Tourism Board, Uganda Investment Authority, Ministry of trade and co-operatives, National Environmental Management Authority
Proof of payment of Appraisal Fees.
Disbursement requests.
All Legal documents including, relevant company forms, Mortgage, debentures and chattel registration release of mortgage
Customer’s application for all requests.

List of Documents for UDB Special Programs Customer File

Completed Application Form.
Business Registration Records
Sole proprietorship- certificate of registration and statement of particulars.
Partnership – partnership Deed
Limited company -Certificate of incorporation, Form 18/9, Form 7/20, Form 10, Form 1- beneficial owner & articles of association
Association - registration certificate, certified constitution, and list of members.
Cooperative’s - registration certificate & certified list of members.
Trading License (if applicable)
Owner(s) Identification Documents: National ID or passport, 2 passport photos
Budget Breakdown of amount applied for accompanied with quotations from suppliers.
Bank/Mobile Money/SAACO statements, etc. for 12 months.
For startup companies: Record of assets, liabilities, revenues, and expenditures –.
For companies that have existed for more than a year: -Audited accounts for 3 years from ICPAU list-
Projection of revenues and expenditures for a minimum of loan tenor at least 5 years
Valuation report(s) for securities (Tittles, unregistered lands/plots)
Proof of payment of appraisal fees ie 0.5% or 0.75% of the amount applied for as per brochure guide.
If you have a loan -Loan statements (where applicable) including for directors.
For construction cases: - attach an approved plan and BOQ (Bills of quantities)
Register for CRB if you don’t have, share fcs number and make payment for the report; Ugx 13,000 for each promoter and enterprise. Use the steps below for payment.
Location map

Internally Generated Documents

Call report
DRC report
DRC Minutes
Due Diligence Reports
Signed returned Term sheet
Receipt of appraisal fees
Appraisal Report
Extract and Minutes of MCC
BCC appraisal Report
Extract and Minutes BCC
Disbursement memos E&S reports
M&E Reports
Project Supervision reports
Letter of credit applications for trade finance facility
Disbursement Memos
e-mail indemnity form signed by customer
Debit order mandate signed by customer
Asset Finance Documents (Asset verification form, Asset inspection Form, and Asset description form)
Proof of installation of tracking device for movable assets.
Insurance policy renewals.
Updated audited/ management accounts.
All correspondence between the bank and the customers.
Signed restructuring letters
e-mails exchanged between customer and staff about payment plans
Default Notices
Notice of sale.
All correspondences between the auctioneers and the Bank
Copy of published Advert of sale of mortgaged property.
Proof of receipt of default notice and notice of sale.
All correspondences between the bank and customer’s Lawyers or third parties.

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